Employment reference letter for Canada PR (example)


Apply for public relations in Canada under the Express Entry Program or the Atlantic Immigration Pilot Program or one of the others Provincial Nominee Program (PNP)? If so, you may be required to submit proof of your current or previous work experience.

The candidate must submit a letter to Immigration, Refugee and Citizenship Canada (IRCC) when applying for the Canada PR. The applicant must provide a letter from the organization with all specific information.

This letter is called a Employment reference letter. The blog provides an overview of how IRCC is waiting for the letter and what one can do if their organization is not ready to deliver this letter.

When applying for PR Canada, IRCC expects the letter to be in a proper format, which includes the following points:

  • Organization letterhead: The letter should be printed on the organization’s letterhead, which includes the organization’s contact information.
  • Contact details: This should include the organization’s email address, phone number, and full address.
  • Supervisor Details: The letter must state the contact details of the candidate’s supervisor, including their name, designation and signature. The HR manager can provide these details if the supervisor is not available.
  • Candidate information: It is mandatory to mention the candidate’s name, position title, list of tasks, start date and end date of the position (if applicable), total working hours per week, salary and additional fringe benefits received annually from the organization.
  • Stamp of the organization: According to IRCC guidelines, having the organization’s stamp is not essential.
  • Duties and responsibilities: The crucial part of the job reference letter is to mention the exact duties and responsibilities.

Demonstrating an open mind, IRCC considers Scenarios related to applying for employment reference letter for Canada PR:

  • Alternative documents: If the candidate fails to provide the employment reference letter as per IRCC guidelines, they can provide other relevant documents and a Letter of Explanation (LoE) explaining why they could not provide the letter .
  • Communication with HR: If the HR manager refuses to provide the letter, the candidate can discuss it with his reporting manager.
  • Proof of refusal: Maintaining proof of communication with HR is essential. If HR refuses to provide the letter, the candidate can use the email as proof.
  • Letter from reporting manager: If HR refuses to provide the letter, the candidate can ask their line manager to sign the employment reference letter on behalf of the organization, even without using the organization’s letterhead.
  • Notarized signature: The candidate must attach a copy of the company card and have his signature legalized.
  • Additional materials: Once the manager signs the letter, the candidate must add copies of relevant documents, such as employment contracts, offer letters, salary slips, salary certificates, promotion letters, etc. .

Remember, the goal is to provide a comprehensive overview of the candidate’s role and contributions to the organization. This information helps IRCC assess the candidate’s suitability for public relations in Canada.

It is essential to find the CNP (National Classification of Occupations) coded. Each CNP code mentions the list of responsibilities and duties. The candidate must look for the correct CNP code, which corresponds to their actual duties and responsibilities.

This is one of the most critical parts of your immigration process. If you are having difficulty finding the correct NOC code for your occupation, please consult a licensed Canadian immigration consultant. The candidate must perform the majority of the tasks mentioned in the CNP code.

  • The candidate must write their functions based on the description of the CNP code.
  • The same order of job responsibilities and number of job tasks should not be used as mentioned in the NOC code description.
  • It is advisable to add two to three additional tasks, which are not mentioned in the CNP code description.

Be sure not to copy the tasks from the CNP code page and paste them into your employment reference letter.

IRCC will know the reliability and authenticity of your letter. Depending on this, further investigation may take time and lengthen the application process and may result in the reference letter being rejected.

We have provided a sample employment reference letter below to make the process easier for you:

(Either the organization’s letterhead mentioning the organization’s email address, exact location address and contact number OR the name of the manager and their contact details which include the name of the person responsible, designation, email address of the organization, location address and contact number)



To anyone concerned,

I, (Name of manager), hereby certify, as the direct manager of (Your name), that (he/she) has been recruited by (Name of organization) since (Date of recruitment) in as (Job Title) and works (full-time or part-time) for (number of working hours per week), and always works at (Organization Name) under my supervision ( if you mention previous employment, use the past tense and insert the last date of employment). (Applicant’s name)’s annual income is (mention salary in local currency) and receives benefits, which include (mention benefits received).

The responsibilities and duties of (Candidate Name) as (Job Title) are mentioned below:

  1. (Duty/Responsibility)
  2. (Duty/Responsibility)
  3. (Duty/Responsibility)
  4. (Duty/Responsibility)
  5. (Duty/Responsibility)

(In the event that the Manager does not mention certain information required by IRCC, you can for example add “Having not the necessary authority, I cannot certify the salary of (Name of candidate), nor use the en- head of (Name of organization) for this. letter

Hoping to meet your expectations,

{Title of manager}
Manager Name

Since employment reference letters are an essential part of determining the correct NOC code for your occupation and, therefore, the basis of your Canadian immigration process, it is pertinent to consult a licensed Canadian immigration consultant if you want to get it right the first time. without any negative impact on your application.

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